Host a Workshop

Information on how to request and host a Data Carpentry workshop.

Already know the details? Request a Workshop!

Workshop Fees

The cost of hosting a workshop is both the Workshop Administration Fee and travel expenses for the two instructors.

Workshop Administration Fee: $1250 US
We’re increasing our fees to better account for the true cost of the workshops. The cost will increase to $2500 for workshops requested after September 1st. Partial of full waivers for Fees will be considered on a needs basis.

Travel Expenses for Instructors: ~$2000 US
All instructors are volunteers, but the Host needs to cover their travel expenses. We work to find local instructors, but suggest that you estimate about $2000 for the travel, food and accomodation of the instructors. The details of how you will reimburse the instructors needs to be established when the workshop is scheduled.

Process for Requesting and Hosting a Workshop

  • Request a workshop through our Workshop Request Form
    You will be asked to select a range of dates that will work for your workshop and for information about the target audience, so we know which workshop curriculum will be best for you.

  • We will find Instructors for your workshop and then work with you to set a final date and workshop type for your workshop.

  • We’ll set up a workshop web site and your registration if requested.
    It is up to the Host to decide if they will charge each participant. Often a nominal fee of $20 reduces the number of no-shows. Since most workshops have a wait list, it is best to be able to offer these spots to people on the wait list instead of having an empty seat.

  • The Lead Instructor will then be your point of contact to coordinate details and communicate with workshop participants, communicating with Data Carpentry administration as needed.

  • The Host is reponsible for local coordination, such as booking a room, ensuring there is power in the room and arranging things like coffee.

  • The Host and Instructors will work together to book travel in advance of the workshop.
    Please treat the Instructors as you would a visiting speaker. They won’t know the location, so helping them with things like finding a hotel and information on transportation from the airport is greatly appreciated!